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What is Need2Know?
Need2Know is redaction software plugin for Microsoft Office Word and Excel for versions 2013, 2016 and 2019. The Need2Know plugin allows the user to hide specific areas of text, pictures and formulas from users unauthorised to view them.
The main feature of Need2Know is that allows multi-level redaction levels. This feature allows a user to redact information at different levels so they can only viewed by readers with the right authority.
Benefits of Need2Know
Feel safe sending documents without any corporate sensitive data using the Need2Know export function, which completely removes the redacted sections of the document.
Need2Know documents are stored on a server and not on a users’ device. All Need2Know documents are encrypted so this ensures that not only is the redacted information safe from view but also the whole document will be protected.
General Data Protection Regulations (GDPR) places obligations on companies to protect personal data. Need2Know is able to help companies protect data from cyber criminals and only allow authorised internal users to view information. The Need2Know documents are also protected from IT Admin level roles where necessary, adding an extra security level to data protection on the network.
As seen in the news, data breaches happen frequently either accidently or maliciously and policies alone cannot protect sensitive data. Human error accounted for 88% of incidents reported to the Information Commissioner’s Office (ICO) in year 2017/2018. Data breaches can cause serious damage to a company’s reputation not to mention the financial implications. Need2Know can reduce human error in sending documentation out as Need2Know documents are encrypted therefore the recipient would be unable to view the document.
Need2Know Protecting your data
Need2Know software includes both a plugin for the Office applications (Word and Excel) and supporting server software. The server software is used to configure and maintain Need2Know, including an audit log so you can track who has accessed documents. These logs can be consumed by a Security Information and Event Management (SIEM) tool, giving organisations the ability to recognise potential security threats.